Hours lost to manual work
Copying, checking and re-keying data between systems eats into the time your team should spend on customers and decisions.
Enterprise AI
AI that takes the repetitive work off your team’s desks.
We find the manual, repetitive and slow-moving work across every department of your business, and replace it with AI-powered systems, fully integrated with your CRM, ERP and the software your teams already use.
Today across your business
Running- SalesNew website enquiry: reply sent, meeting booked
- FinanceSupplier invoice read, matched to PO, ERP updated
- BidsTender pack analysed, requirements checklist created
- Operations · Needs reviewOrder mismatch found, sent to your team for reviewReview
- HRNew starter onboarding pack prepared, forms sent
- ReportingWeekly operations report sent to management
Why it matters
Your best people are spending their days on work a system could do.
In most companies, growth brings more admin, not less. Documents get re-typed, leads wait for a reply, and reports are rebuilt by hand every week. Skilled staff spend hours on tasks that follow the same steps every time. It’s slow and costly, and it’s where mistakes creep in.
Opportunities that slip away
Enquiries, tenders and follow-ups sit in inboxes while everyone is busy, and some never get a reply.
Growth that means hiring
When every new client adds more admin, the only way to scale is more headcount and more cost.
AI can now handle much of this reliably: reading documents, making calls, writing drafts and updating systems. The hard part isn’t the technology. It’s knowing where to apply it and building it so it works in your business. That’s what we do.
What we do
End-to-end AI across your entire operation.
Every department has work that is manual, repetitive or slower than it should be. We find it and rebuild it with AI-powered systems that run inside your business.
You don’t get one more tool on the side. You get a single connected system: data flows between your platforms, tasks move forward on their own, and your people step in only where their judgement matters.
Across every department
Sales & business development
Lead handling, follow-up, outbound calling, CRM updates
Finance & accounting
Invoices, reconciliations, approvals, ERP entries
Operations
Orders, scheduling, documents, supplier communication
Bids & proposals
Tender analysis, requirement checklists, first drafts
Customer service
Inbox triage, replies, case routing
HR & admin
Onboarding paperwork, internal requests, forms
Management
Reporting, dashboards, KPI tracking
If a process is manual, repetitive or slow, it can be improved.
Find yours with an AI AuditFully integrated
One system, connected to everything you use.
We integrate directly with your existing platforms: CRM, ERP, accounting, email, document storage, phone and messaging. Information is entered once and flows everywhere it’s needed.
- No rip-and-replace
- No parallel systems to maintain
- Information entered once, used everywhere
Our approach
Your systems. Your team in control. Our AI doing the heavy lifting.
Starts from how you work today
We map your current process first. No ripping out systems.
Your team stays in control
Every workflow ends with a review, an approval or a hand-off to a person.
Connected to the tools you already use
Your CRM, ERP, inbox and documents. No new platform to learn.
Measured and improved
We track real performance and keep adjusting after launch.
Enterprise AI in practice
Not “AI transformation”. Specific work, taken off specific desks.
Example workflows. Every build starts from how your team does the job today.
Tenders & proposals
For bid teams1/6From a 200-page tender pack to a first draft
The AI reads the full pack, builds a requirements and deadline checklist, and pulls matching content from your past bids, so your team starts from a draft instead of a blank page.
- Step 01Tender documents arrive
- Step 02Requirements and deadlines extracted
- Step 03Draft proposal assembled from past work
- Step 04Your team reviews and submits
Today
Days spent reading, highlighting and copying from old bids.
With Olbiatech
A structured first draft and a requirements checklist, ready for review.
Connects to
EmailDocument libraryPast proposals
Outbound at scale
For sales teams2/6Thousands of calls, no extra headcount
An AI voice agent works through your contact list, asks your qualifying questions and answers common ones. Every outcome is logged back to your CRM, so your sales team only speaks to people who are ready.
- Step 01Contact list loaded from your CRM
- Step 02AI calls, qualifies and answers questions
- Step 03Every outcome logged back to the CRM
- Step 04Warm leads routed to your sales team
Today
Hours of manual dialling for a handful of real conversations.
With Olbiatech
Every contact reached, every outcome recorded, warm leads handed over.
Connects to
CRMPhoneCalendar
Finance & operations
For finance teams3/6Invoices and forms, processed not typed
Invoices and forms are read as they arrive, the key fields are extracted and matched to purchase orders, and your ERP is updated once a person approves. Anything that doesn’t match is flagged, not guessed.
- Step 01Document lands in the shared inbox
- Step 02Fields extracted and matched to the PO
- Step 03Exceptions flagged for a person
- Step 04Approved, then your ERP is updated
Today
Every invoice keyed in by hand and checked line by line.
With Olbiatech
Matched, approved and in your ERP, with exceptions waiting for review.
Connects to
EmailERPAccounting
Lead follow-up
For sales teams4/6No lead left waiting
New enquiries from your website, email or WhatsApp get a personal reply within minutes. A few qualifying questions later, the lead is in your CRM and booked into the right person’s calendar.
- Step 01Enquiry arrives on any channel
- Step 02Personal reply sent within minutes
- Step 03Lead qualified and added to your CRM
- Step 04Meeting booked in your team’s calendar
Today
Enquiries wait hours or days for a reply, and some go cold.
With Olbiatech
Every lead answered quickly and booked or routed to the right person.
Connects to
Website formsEmailWhatsAppCRMCalendar
Internal reporting
For management5/6Reports that write themselves
Figures from your CRM, finance tools and spreadsheets are pulled together on a schedule, checked, summarised in plain language and sent to the people who need them.
- Step 01Data pulled from your systems on schedule
- Step 02Figures checked and combined
- Step 03Plain-language summary written
- Step 04Report delivered to management
Today
Someone rebuilds the same spreadsheet by hand every week.
With Olbiatech
An accurate, readable report in every inbox, on time.
Connects to
CRMAccountingSpreadsheets
Customer service
For support teams6/6Every message sorted on arrival
Incoming emails and messages are read, tagged by topic and urgency, and routed to the right person, with a suggested reply drafted for routine questions.
- Step 01Message arrives in the shared inbox
- Step 02Topic and urgency identified
- Step 03Routed with a drafted reply
- Step 04Your team checks and sends
Today
Someone spends the morning sorting a crowded shared inbox.
With Olbiatech
Each message in the right queue, with a reply ready to check.
Connects to
EmailWhatsAppHelpdesk
Start with an AI Audit
Before we build anything, we find where AI will make the biggest difference.
Every project starts with understanding how your business really runs. Our AI Audit shows you where time, money and customers are being lost, and where AI will have the biggest impact.
Step 1
FreeFree AI Audit Call
30 minutes · Free · No commitment
In a focused conversation, we ask the right questions about your teams, processes and systems. You leave with an initial view of where AI could help, the quick wins worth starting with, and whether a deeper audit makes sense for your business.
Book a Free AI Audit CallStep 2
In-depth · Department by departmentFull AI Audit
A comprehensive review of your operation. We work with your teams to map every key process, analyse the systems you use and how data moves between them, and identify every manual, repetitive or slow-moving task.
What you get
- A detailed map of your processes and bottlenecks
- Every automation opportunity, prioritised by impact
- Expected time and cost savings for each one
- What to automate first, and what to leave alone
- A step-by-step implementation roadmap, ready to act on
How we work
Same approach, front desk or back office.
From the first audit to ongoing improvement, every project runs through the same four steps.
- 01
AI audit
How the business actually runs: where work comes in, where it stalls, what your team repeats every day.
You get
A clear picture of where time and customers are lost
- 02
Roadmap
A short, ordered list: what to automate first, what it should save, and what we’d leave alone.
You get
Priorities and expected savings you can act on
- 03
Build & connect
Connected to the tools you already use. You test and approve it before it goes live.
You get
A working system, tested on your real cases
- 04
Run & improve
We watch real performance and keep adjusting, with regular strategy sessions included.
You get
Ongoing tuning and regular strategy sessions
Results
Averages across the businesses we’ve built systems for.
Average hours saved per week
37.5 hrs
Average revenue increase in 90 days
29%
FAQ
Questions we often hear
Something else on your mind? Ask us on a free 30-minute AI Audit Call.
Will this replace my staff?
No. It takes repetitive tasks off their desks so they can focus on work that needs a person. Every workflow keeps a human in the loop.
Do we need to change our systems?
No. We connect to the CRM, ERP, accounting, email and document tools you already use. Nothing is replaced unless you want it to be, and your team doesn’t have to learn a new platform.
How long does a project take?
Most setups go live within a few days. Larger projects are delivered in stages, so you see results early. Your audit roadmap sets out the timeline before any build starts.
What about our data?
Security is part of the design from the start. Each system connects only to the tools its workflow needs, access is limited to what each step requires, everything is tested in a separate environment first, and personal data is handled in line with UK GDPR. Nothing goes live without your approval.
How much does it cost?
The AI Audit Call is free. After that, every build is scoped and quoted around the workflows and systems involved, and you see the full quote before anything is built. Ongoing plans start from £59 a month.
Free AI Audit Call
Take the first step towards a smarter business with our AI Audit.
Discover where inefficiencies cost you time and customers, and get a clear roadmap for improving how your business runs.
On the call, we’ll
- Walk through how work comes in today
- Pinpoint where time and customers are lost
- Outline the quick wins worth starting with
Free · 30 minutes · No commitment